European Financial Trust (EFT), a global financial services company managing over $50 billion in assets, faced mounting pressure to ensure GDPR compliance across its vast network of client data and transactions. With operations in 15 EU countries and thousands of daily transactions, manual compliance monitoring was becoming unsustainable and risky.

The Compliance Automation Challenge

Before implementing RecordsKeeper.AI, EFT’s compliance team was overwhelmed by the complexity of GDPR requirements. Their existing system relied heavily on manual oversight, creating several critical pain points:

Managing data subject access requests (DSARs) took an average of 15 days, pushing against GDPR’s 30-day limit. The compliance team spent countless hours manually tracking consent management and data retention policies. With multiple data storage locations and varying retention requirements, maintaining consistent compliance was becoming increasingly difficult.

“We were constantly worried about potential violations,” shares Marcus Weber, Chief Compliance Officer at EFT. “Our manual processes, despite being thorough, left room for human error. We needed a solution that could automate compliance while providing ironclad security.”

Implementing Compliance Automation

The transition to RecordsKeeper.AI brought immediate improvements through its comprehensive compliance automation features:

Automated Data Protection Measures

RecordsKeeper.AI implemented a multi-layered approach to GDPR compliance:

• Automatic classification of personal data across all documents
• Real-time monitoring of data processing activities
• Automated enforcement of retention policies
• Instant flagging of potential compliance violations

Risk Management Integration

The platform’s risk management capabilities provided:

• Continuous risk assessment of data processing activities
• Automated impact assessments for new processes
• Real-time alerts for high-risk activities
• Comprehensive audit trail generation

Streamlined DSAR Processing

One of the most significant improvements came in handling data subject access requests:

• Automated data gathering across all systems
• Smart redaction of sensitive information
• Automated response generation
• Built-in deadline tracking and alerts

Measurable Results

Within the first year of implementation, EFT achieved remarkable results:

Compliance Metrics

• Zero GDPR violations recorded
• DSAR processing time reduced from 15 days to 36 hours
• 100% accuracy in consent management
• 99.9% compliance with data retention policies

Operational Impact

The automation of compliance processes delivered substantial operational benefits:

• 75% reduction in compliance monitoring time
• 90% decrease in manual compliance tasks
• 60% reduction in compliance-related costs
• Enhanced ability to demonstrate compliance to regulators

Long-term Strategic Benefits

Beyond immediate compliance improvements, RecordsKeeper.AI’s implementation has positioned EFT for sustained success:

Enhanced Risk Management

The automated system now provides:

• Proactive risk identification and mitigation
• Real-time compliance monitoring
• Automated regulatory reporting
• Comprehensive audit preparation

Improved Client Trust

The robust compliance system has strengthened client relationships:

• Increased transparency in data handling
• Faster response to client requests
• Enhanced data protection measures
• Improved client confidence in services

Future-Proofing Compliance

“RecordsKeeper.AI hasn’t just solved our current compliance challenges; it’s prepared us for future regulatory changes,” notes Weber. “The system’s flexibility and continuous updates ensure we stay ahead of evolving compliance requirements.”

The platform’s success has led EFT to explore additional features for broader risk management and compliance automation across other regulatory frameworks.

Your Path to Automated Compliance

Discover how RecordsKeeper.AI can transform your organization’s compliance and risk management processes.